SHOW ADMINISTRATOR (FTC)

Who we are We are a global media group delivering exceptional content through events, digital, data & insight. From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success. Our specialists are deeply engaged in their markets and are recognised as the most trusted professionals in their field. We have an exciting opportunity for a Show Administrator to join our award-winning Exhibitions team on a fixed term contract from January - June 2025. The Show Administrator provides support to all departments within Exhibitions – Sales, Operations, Marketing & Features and works closely with the Accounts Department to maintain correct sales ledgers/operations logs for accounting purposes. What you'll be doing: Processing and amending contracts Database management Keep sales plan up to date on Illustrator - dealing with Sales Team’s on-going requirements Customer service calls Updating exhibitor lists on websites Dealing with general enquiries and sending out general correspondence Chasing forms from exhibitors manuals Collating Food Sampling Forms Contract and Floorplan auditing Provide general administrative support for the shows Keeping sales ledgers/operations logs up to date Regular monetary auditing Sending out Adobe emails on behalf of the Sales Team Management of the sales office on site at the Events - up to 4 nights away at two events (April / May 2025) Design work – passes, Exhibitor Party invitations, Exhibitor Information Leaflets What you’ll need: Excellent time management and organisational skills Accurate record keeping Strong administration skills with an eye for detail Enthusiastic , self motivated and proactive Ability to multitask and meet deadlines Strong team working skills and communication Comfortable in situations with a requirement to think critically, question and determine when to seek guidance or escalate a potential problem. Company Benefits Include: 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days (pro rata'd for FTC) An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay” A volunteer day to take for supporting a chosen charity and giving back to the community. Opportunity for hybrid working Contributory Pension Life Assurance Scheme Group Income Protection Enhanced family-friendly leave pay entitlements Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates. Cycle to Work Scheme Electric Car Scheme Why work for us: We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.