LEGAL AND BUSINESS DEVELOPMENT ASSISTANT CATEGORIA PROTETTA L.

Company Description Zurich-based green-tech company Hitachi Zosen Inova (HZI) is a global leader in solutions for energy transition and circular economy including Energy from Waste and Renewable Gas (RG), operating as part of the Hitachi Zosen Corporation Group.
HZI acts as a project developer, technology supplier and engineering, procurement and construction (EPC) contractor delivering complete turnkey plants and system solutions for thermal and biological waste recovery.
Its solutions are based on efficient and environmentally sound technologies, are thoroughly tested, and can be flexibly adapted to customer requirements.
HZI’s Service Solutions Group combines its own research and development with comprehensive manufacturing and erection capabilities to provide support throughout a plant’s entire plant cycle.
HZI works for customers ranging from established waste management companies to up-and-coming partners in new markets.
Its innovative and reliable solutions have been part of more than reference projects worldwide.
Job Description   Ensuring the efficient and smooth day-to-day administrative support for the middle management and staff of the Business Development and Legal Functions based in HQ and European subsidiaries   Comprehensive, timely and accurate administrative support in line with HZI’s quality standards including.
managing sensitive client or partner communications and maintaining polite and professional communication via various channels  writing tender documentation under the guidance of the proposal manager and handling various correspondence, primarily in English  supporting in establishing qualification documentation for new tender projects  organization of business trips, including booking of travel arrangements and compilation of travel documents  Time & Attendance control, including recording of expended project hours in SAP and/or project systems  managing and submitting of expense reports  preparation of reports and presentations and creation and revision of documents, templates, evaluations, etc.
including filing   ordering office supplies  collaborating and supporting internal and external projects   handling general tasks related to the commercial register and Ultimate Beneficial Owner (UBO) register, both domestically and internationally, including research  regularly update customer communication system and Legal Tool with the latest information  keeping organizational charts up-to-date  maintaining and updating the Intranet to ensure accessibility of current information  Act as the point of contact for internal and external clients  Substitute other assistants as needed  Support the onboarding process of new employees including providing introductions to internal processes and systems  Contribute to team efforts and the achievement of department objectives by accomplishing related results as needed    Qualifications 5 years’ experience in administrative assistant roles and project assistant, preferably within an international matrix organization (industrial business or EPC companies).
Fluent knowledge of English and Italian is mandatory (other languages will be considered as a plus)  Good knowledge of office management system and tendering procedures  Experience in teamwork, adapting positively to changes and challenges, motivated to maintain high service quality and share knowledge effectively  Strong experience in organization of meetings, events, workshops, etc.
and in travel and expense management  Strong experience in working independently and optimizing own processes as required based on policies, regulations and rules  Ability to clarify ambiguities in day-to-day professional life through objective business discussions  Experience in problem solving processes and methods  Proficiency in MS Office, especially Excel, Word and PowerPoint  Very strong customer focus, ensuring high levels of discretion, reliability, and judgment  Excellent time management and organizational skills with the ability to prioritize work and to multi-task  Accountability and proactive approach to work  Ability to anticipate needs, allowing for the completion of tasks independently   Attention to detail and problem-solving skills  Excellent written and verbal communication skills  Proficient in the effective use of various tools and media  Additional Information Responsible challenge with diversified field of activity Team-oriented working atmosphere in an international Company Personal development opportunities through own Inova Academy Opportunity to gain an insight into various technical disciplines Excellent employment conditions Attractive working place (central, good transport links) For HR agencies.
Please note that we do not accept applications coming from agencies.
Thank you.
For HR agencies.
Please note that we do not accept applications coming from agencies.
Thank you.
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