ITALIAN GUEST RELATIONS AGENT

Company Description The Novotel 5 stars resort located directly on the red sea with a beach area of 646m; 268 rooms including 4 suites and 80 family rooms; 5 outlets and Spa, offers a wonderful experience that can cater perfectly for all tastes   Job Description To have a full working knowledge and capability to perform all duties and tasks in the assigned Place of Work to the standard set.
To ensure that all VIP and Loyalty Program guest are being, met upon arrival and offered the best service standards within the ACCOR standards To provide courteous, professional, efficient and flexible service at all times, following the hotels Standards of Performance.
To be fully conversant with all services, activities, facilities  and F&B Promotions offered by the hotel and recommend to the guests.
To have a thorough understanding and knowledge of all Rooms related services and products and the ability to up-sell alternatives.
To be able to explain and show the guests all the facilities in the room.
To perform opening and closing procedures established for the Place of Work as assigned.
To attend to all guests who approach the Front Desk with a smile.
To take care of all matters related to the arrival, stay & departure of VIP & Loyalty Program guests To handle guest complaint & tracking of complaints To liaise with company bookers, travel agents & tour operators and conducts hotel visits & site inspections To assist guest with flight reservations and confirmations, onward hotel reservations and all other travel/sightseeing related matters To liaise with all appropriate departments & outside companies before, during and after VIP & AHFG guest arrivals to ensure that such guests are receiving the best possible service from the hotel.
To utilize the hotel’s brand’s quality & guest satisfaction assurance & recording tools at all times, analyze the results daily & take appropriate action, communicate/distribute the results monthly.
To take care of all inquiries received by guests -> “One-Stop Shop” for guest related problems/enquiries.
To be always present in the lobby & outside the hotel front and liaise with guests & visitors and actively try to anticipate guests’ needs & solve potential problems before it starts to affect a guest’s stay.
To maintain guest profile by ensuring that guest history records are accurately maintained and all recurring guests are pre-registered, including input of guest questionnaires, response and comments in the system especially for long-staying guest, regular, VIP and AHFG guests.
Update & communicate such information to the other F/O sections as well as to other hotel departments, if needed.
To be well conversant of the local environment of the hotel.
the city, culture, activities, exhibitions, shopping malls, and general information around the hotel.
To liaise with all other departments for all Guest related matters.
To be flexible in supporting other colleagues needs in other departments or sister properties based on the hotel priorities and anticipated business levels.
To be always available during peak periods.
To be able to carry out all functions of a GSA, Bell Captain & Attendant whenever required.
To be conversant and fully knowledgeable of OPERA system as per the scope of work To liaise with Rooms Reservation with regards to immigration issues for the guest (e.
.
visas) To be aware with the policies and procedures concerning fire, emergency evacuation, accidents, bomb threats, law and order situations.
To be fully aware and conversant of Accor spirit, values and goals and is responsible to integrate them in the day to day operation.
To establish a rapport with guests maintaining good customer relationship and handle all guest complaints, requests and enquiries on Front Offices service.
To meet, greet and escort all guests to their rooms upon check-in to the hotel.
To handle guest enquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests.
To maintain regular contact with long stay and suite guests so as to ensure their stay is an enjoyable one, report guests feedback to immediate supervisor.
To ensure that the guests are offered the highest level of personalized service at all times.
To actively participate in administrating the guest recognition and guest retention programs, in liaison with Front Office Manager.
Never say no to the guest without offering an alternative solution.
To be demanding and critical when it comes to service standards.
To ensure that the team projects a warm, professional and welcoming image.
To constantly strive to assist all guests that she/he may come in contact with during her/his work hours.
To ensure that all services in the front office are always available and are carried out with utmost efficiency and courtesy as per the Departmental Operations Manual.
Qualifications - Bachelor Degree.
- Italian Speaker.
- Microsoft Office Skills.
- Hotels Experience.