HR ADMIN

Umana SpA is looking for a HR ADMIN for company American School of Milan ASM SCOPE OF THE JOB The HR Admin supports the Human Resources function and is responsible for providing operational and administrative support across various areas of human resources, with a particular focus on nts, payroll administration, absence management, employee benefits, onboarding and off boarding of non-EU teachers who are subject to visa requirements and general administrative and advisory tasks.
This position provides a great opportunity to engage with people from different backgrounds and cultures, to develop a wide range of skills and to expand your network in a dynamic and diverse environment.
KEY RESPONSIBILITIES Onboarding Non-EU employees.
Liaise with new hires, advice and assist them to make sure that while they are still abroad they produce the necessary documentation to obtain a nulla-osta to work in Italy and a visa to enter the country.
Organize travel and shipping arrangements from the new teachers’ point of origin to Milan.
Support the HR Manager and the Orientation team to make sure that upon arrival of the new teachers’ airport transfers and logistics run smoothly and they feel safe and welcomed.
Liaise with the external immigration consultant to make sure that once the new employees are in Italy they obtain a permesso di soggiorno; arrange for all the necessary documentation to live in Italy.
Be responsible to keep all the above documentation up to date EU employees.
Carry out all the administrative procedures required for new hires Payroll.
Collect and send to external payroll provider any variations or documents that have an impact on pay-slips.
Process all the steps required to send absence data to the external payroll provider using the application Zucchetti Presenze.
Manage the maintenance of the Zucchetti application troubleshooting any technical issues liaising with customer service.
Execute monthly pay-slip cross checks Employee Benefits – Insurances.
Be the point of reference for employees to provide explanations on the functioning of the reimbursement processes and on the usage of the relevant platform.
Make sure that employee records on the insurance platform are always up-to-date REQUIRED SKILLS AND CHARACTERISTICS You will be working with high-maintenance employees coming from all over the world with different cultural expectations.
customer service mindset, positive attitude and excellent communication skills are pivotal to be successful and get satisfaction from this role.
Active Listening, empathy, clear communication, problem solving, patience and flexibility will help you build fruitful and enjoyable rapport.
Strong organizational skills.
setting and meeting deadlines, prioritizing tasks, managing time in a productive manner.
Bilingual English/Italian or alternatively excellent spoken and written English and Italian Excellent tech skills.
Proficient with GoogleSuite and Microsoft Office suite.
University level education in Humanities, Economics or Law.
3 to 5 years of HR experience in multinational/international environments Nice to have.
A specialization in Human Resources The American School of Milan is based in Opera-Noverasco, South of Milan.
This is a fully on-site position like all the other positions at our School.
Smartworking is allowed on an exceptional basis for 5 days per school year.
Working hours are including 30 minutes break.