EXECUTIVE ASSISTANT & BUSINESS COORDINATOR 60/100% (H/F)

Approach People Recruitment We are a leading international recruitment agency specializing in connecting top-tier talent with world-class companies across multiple industries. With nearly 25 years of experience, we pride ourselves on our personalized approach to recruitment, providing tailored solutions for both clients and candidates. Our multilingual team operates across Europe, delivering expert guidance in sectors such as IT, Sales & Marketing, Finance, Engineering, and more. With offices in major European cities, we offer local expertise with a global perspective, ensuring that we provide the highest quality recruitment services across borders. Whether you're a company looking for the perfect candidate or a professional seeking new opportunities, our team is dedicated to supporting your journey every step of the way. Job Summary We are seeking a highly organized and bilingual (French and English) Executive Personal Assistant to provide comprehensive support to the senior leadership team. This role involves not only administrative duties but also participation in various aspects of the business, including but not limited to Accounting, HR, IT, Internal Communications and Marketing . The ideal candidate will be proactive, discreet, and capable of working in a fast-paced environment with evolving priorities. Fluency in both French and English is essential. Key Responsibilities Administrative Support : Provide comprehensive administrative assistance, including managing day-to-day operations such as organizing files, handling correspondence, and maintaining records. Coordinate with internal teams and external contacts to ensure efficient communication and task management. Assist with document preparation, filing, data entry, and general office support to ensure smooth functioning of the executives' workflow. Cross-Functional Involvement : Assist in Accounting (basic bookkeeping, expense management), Human Resources (recruitment support, onboarding, and policy documentation), IT (coordinate with the IT team for troubleshooting and software needs), Internal Communications (employee communications and updates), Marketing and Branding (assist in branding initiatives and event planning). Confidentiality : Handle sensitive information with the highest level of discretion. Special Projects : Support the executive with ad-hoc projects, whether they involve research, project management, or supporting other departments to ensure business goals are met. Qualifications Languages : Fluent in both French and English (written and spoken). Proficiency in Spanish is a plus. Experience : Experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership. Education : Bachelor's degree in Business Administration, Accounting, Communications, or a related field. Accounting Knowledge : Experience with basic accounting and bookkeeping tasks such as expense reporting, invoice processing, and reconciliation. Technical Skills : Proficient in computer use, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to quickly learn and use new software or tools as required. Communication : Strong verbal and written communication skills, with attention to detail and the ability to draft professional documents in both French and English. Organization : Excellent multitasking and time management skills, able to prioritize competing tasks in a fast-paced environment. Problem-Solving : Ability to anticipate needs, solve problems quickly, and work proactively with minimal supervision. Confidentiality : Proven ability to handle confidential information with discretion. Desired Attributes Strong interpersonal skills and the ability to collaborate across different departments and levels of the organization. A proactive, self-motivated approach to daily tasks, able to work autonomously and take initiative. High level of professionalism and adaptability to changing priorities. A keen eye for detail and a commitment to delivering high-quality, accurate work. Why Join Us? Work closely with the senior leadership team in a dynamic, multi-faceted role that touches several business areas. Gain experience across diverse departments including accounting, HR, marketing, and IT. Competitive compensation and benefits package in a growing organization. Branche: Arbeitsvermittlung Agenturen/Recruiting Funktion: Personalwesen Führungsperson: Nein Anstellungsart: Festanstellung Karrierestufe: Angestellte/r