WINE & SPIRITS EVENTS EXECUTIVE - FTC

Who we are We are William Reed. We are a global media group delivering exceptional content through events, digital, data & insight. From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success. We have offices in Gatwick and London, UK; Montpellier, France; Singapore and Chicago, US. In line with the Company’s current Agile Working Policy, the successful candidate would be eligible to work part of the week from our Crawley office and to work remotely for the rest of the week. Position: Full time (35hr per week), 6-month FTC Location: Crawley / Hybrid Are you a highly organised, with a keen eye for detail and a passion for event coordination? Do you have excellent communication skills, and a genuine interest in the wine and spirits industry? We have an exciting opportunity for a Wine & Spirits Events Executive to join our Drinks Portfolio team on a 6-month fixed term basis, providing support in the execution and delivery of events and awards. What you'll be doing: Attending all events and supporting the team on site to ensure the event runs smoothly. Liaising with event attendees. Assisting with the organisation of transport for all attendees. Communicating with attendees. Updating and maintaining content of websites. Assisting with all aspects of the recruitment and communication to the World’s Best Vineyard Academy Chair, voting panels and the set-up of the voting. Organising guest lists and name badges for all events. Liaising with venues on guest numbers and dietary requirements. Mailing out any uncollected trophies, including filling in customs documents. Liaising with warehouse and assist with logging of wines and spirits. Taking the minutes at meetings. Manage feedback survey and any follow ups. What you'll need: Strong administration skills, with the ability to manage multiple tasks, deadlines, and event logistics efficiently. Exceptional telephone manner, handling enquiries and communications with professionalism and confidence. Proficient in Excel, Word, and PowerPoint. Keen interest in events, particularly in the wine and spirits sector, with a passion for delivering seamless experiences. Confident in liaising with stakeholders at all levels, from event attendees to senior management, building strong professional relationships. WSET qualification desirable but not essential. Company Benefits Include: 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days. (pro rata’d for 6 month fixed term contract) An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”. A volunteer day to take for supporting a chosen charity and giving back to the community. Opportunity for hybrid working Contributory Pension Life Assurance Scheme Group Income Protection Enhanced family-friendly leave pay entitlements Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates. Why work for us We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.