SENIOR ADMINISTRATIVE ASSISTANT

Johnson & Johnson is recruiting for a Sr.
Administrative Assistant to join our Global Commercial Strategy Organization (GCSO) team located in Raritan, NJ.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything.
Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal.
Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.
Learn more at https://www.
nj.
om/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day.
Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world.
Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve.
Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
The Johnson & Johnson Innovative Medicine, Global Commercial Strategy Organization (GCSO) is recruiting for a Senior Administrative Assistant, located in Raritan.
This position will provide outstanding administrative support and assistance to GCSO Oncology Leadership.
Key Responsibilities.
Calendar coordination, including scheduling and arranging meetings with internal and external partners Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports Closely partner with internal teams to build and distribute pre-reads and training materials Domestic and international travel arrangements Track communications and capture analytics Event coordination Proficiency in utilizing and innovating on current technology platforms, including; Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Yammer, WebEx (BT meetings), Skype, Global Connect, Workday, Our Source, e-marketplace Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
Achieve results in the absence of day-to-day mentorship Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems Maintain office environment and serving as single point of contact for facilities Provide support for large departmental and group meetings (i.
.
Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
The Senior Assistant may scan e-mail for executives and highlight items for review or action.
The Senior Assistant may provide back up support to other Administrative Assistants.
Qualifications A minimum of a high school diploma is required.
A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
Strong organizational skills and attention to detail is required.
Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
Expertise in Microsoft PowerPoint is preferred.
Experience with productivity tools and portal technologies (i.
.
Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
Experience working with systems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred.
Experience with software based platforms, remote communications platforms and IT is highly desired The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.
Excellent communication skills are required.
Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises The anticipated base pay range for this position is to $.
This job posting is anticipated to close on .
The Company may however extend this time-period, in which case the posting will remain available on https://www.
areers.
nj.
om to accept additional applications.
The Company maintains highly competitive, performance-based compensation programs.
Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan.
The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year.
Bonuses are awarded at the Company’s discretion on an individual basis.
· Please use the following language.
Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs.
medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.
Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Employees are eligible for the following time off benefits.
Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below.
https://www.
areers.
nj.
om/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.