PROJECT EXECUTIVE ADMINISTRATOR

Who we are We are William Reed. We are a global media group delivering exceptional content through events, digital, data & insight. From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success. Our specialists are deeply engaged in their markets and are recognised as the most trusted professionals in their field. Position: Full time (35hr per week), permanent Location: Crawley / Hybrid Are you a passionate and motivated individual that thrives in a dynamic work environment? Do you bring a positive, can-do attitude to your work, always striving for excellence in every task you undertake? Do you pride yourself on your strong administration skills and have an exceptional eye for detail? We have an exciting opportunity for a Project Executive to join our award-winning Exhibitions team. The Show Administrator provides support to all departments within Exhibitions – Sales, Operations, Marketing & Features and works closely with the Accounts Department to maintain correct sales ledgers/operations logs for accounting purposes. What you'll be doing: Processing and amending contracts using STEPS procedures. Database management. Keeping sales plans up to date on Illustrator and dealing with Sales Team’s on-going requirements. Taking customer service calls. Updating exhibitor lists on websites. Dealing with general enquiries and sending out general correspondence. Chasing forms from exhibitors’ manuals. Collating Food Sampling Forms. Contract and Floorplan auditing. Providing general administrative support for the shows. Keeping sales ledgers and operations logs up to date. Regular monetary auditing. Sending out Adobe emails on behalf of the Sales Team. Management of the sales office on site. Designing passes, Exhibitor Party invitations and Exhibitor Information Leaflets. What you'll need: Excellent organisational skills and accurate record keeping. Strong administration skills with an eye for detail. Excellent time management skills in order to prioritise tasks effectively. To be an enthusiastic, self-motivated, and proactive individual who can take initiative. The ability to think critically to question and determine when to seek guidance or escalate a potential problem. Company Benefits Include: 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days. An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”. A volunteer day to take for supporting a chosen charity and giving back to the community. Opportunity for hybrid working Contributory Pension Life Assurance Scheme Group Income Protection Enhanced family-friendly leave pay entitlements Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates. Cycle to Work Scheme Electric Car Scheme Why work for us We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.