PAYROLL MANAGER - W FLORENCE

Job Number Job Category Finance & Accounting Location W Florence, Piazza Dell' Unita' Italiana, 3- 4 - Via del Melarancio no 1, 1/A, Florence, Florence, Italy VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Management ABOUT THE BRAND W Hotels’ mission is to Ignite Curiosity, Expand Worlds.
We are a place to experience life.
We’re here to open doors and open minds.
With us, there’s always more.
We dare to deliver a different kind of luxury.
One that revels in bold ideas and indulges in the unexpected.
We believe luxury is the freedom to be yourself and explore desires.
whatever, whenever.
Let go, let loose - that’s half the fun.
ABOUT THE PROPERTY Florence’s old Grand Hotel Majestic will be opening in the first quarter of .
It will be transformed into the Tuscan city’s newly opening W Florence.
After its debut in Rome last December, with the W Rome-Marriott just off central Via Veneto, Marriott’s luxury lifestyle brand.
Located steps from Florence’s world-renowned art, thriving dining scene and celebrated shopping destination Via de’Tornabuoni, W Florence is well-situated to offer guests the very best of the city at their doorstep.
The hotel will feature 120 guestrooms, including 20 suites.
The Extreme WOW Suite, W’s take on the Presidential Suite, will offer a large living space and private terrace with stunning views across the Duomo and the Santa Maria Novella church.
Adding rare and much-sought-after inside and outside living spaces, the ground floor, which will house the W Lounge and Living Room, will seamlessly blend around a central partially covered courtyard.
JOB SUMMARY  Supports the property by entering payroll data into the computer, auditing payroll data and maintaining files and records to produce accurate payroll period reports in accordance with hotel standards.
Engages in ongoing auditing activities to verify the accuracy of payroll records and information.
When needed, provides information to other departments regarding payroll-related issues and questions.
CANDIDATE PROFILE  Education and Experience • High school diploma or GED; 1 year experience in the finance and accounting or related professional area.
CORE WORK ACTIVITIES Managing Payroll Tasks and Policies  • Maintains knowledge of and complies with all payroll policies and procedures.
• Maintains knowledge of computer system and manual procedures used for payroll functions.
• Maintains knowledge of correct maintenance and use of equipment used for payroll functions.
• Maintains confidentiality of all information regarding payroll records.
• Sets up and organizes workstation with designated supplies, forms and resource materials.
Reports shortages to manager.
• Responds to employee inquiries regarding paychecks according to department procedures.
• Enters new employee records in payroll system from information received from Human Resources, creates a file and includes all designated forms and data.
• Reviews all P.
.
.'s for complete information and ensure accuracy of figures; resolves discrepancies with Human Resources.
Inputs information using appropriate codes with total hours to be paid.
• Deletes terminated employees from payroll system after printing employee's final check with specified deductions.
• Enters authorized status changes (rate, job, exemptions, etc.) and terminations as received from Human Resources.
• Maintains vacation accrual and sick pay records and authorize requests when applicable and approved by Human Resources.
• Inputs payroll from weekly summaries and pay request for, balancing to each department’s total.
• Inputs or updates employee deductions (i.
.
garnishments, advances, insurance, 401(k), etc.).
• Calculates tip allocations for all tipped employees.
• Processes rate changes and transfers following hotel standards and files within one week of receipt.
• Backs up transaction files and transmits by the time and date according to Finance procedures.
• Reviews payroll register form for accuracy.
• Copies/prints reports as directed and distribute to Human Resources, Assistant Director of Finance and Director of Finance.
• Completes month-end payroll functions.
• Processes authorized manual checks as needed, following manual check procedures.
• Maintains accurate record of all issued checks and ensures security of all unused checks.
• Processes paycheck adjustments after reconciling discrepancy and posts adjustment in payroll system using designated code.
Generate new check according to Finance procedures.
• Provides direction and assistance to other organizational units regarding accounting, payroll policies and procedures and efficient control and utilization of financial resources.
Ensuring Exceptional Customer Service • Promotes positive guest relations.
• Responds to guest inquiries accurately.
• Handles guest problems and complaint using the instant pacification procedures and ensuring guest satisfaction.
• Identifies and works to eliminate problems or conditions that cause internal and external costumer satisfaction to suffer or result in operational inefficiency in terms of decreased productivity, rework or waste.
Additional Responsibilities  • Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Demonstrates self confidence, energy and enthusiasm.
• Manages group or interpersonal conflict.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
• Manages time and possesses organizational skills.
• Presents ideas, expectations and information in a concise, organized manner.
• Uses problem solving methodology for decision making and follow up.
• Makes calls if necessary.
Managing and Conducting Human Resource Activities • Supports and development, mentoring and training of associates.
• Provides constructive coaching and counseling to associates.
• Trains people on payroll and labor systems.
Marriott International is an equal opportunity employer.
We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.
We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
W Hotels’ mission is to Ignite Curiosity, Expand Worlds.
We are a place to experience life.
We’re here to open doors and open minds.
We are constantly inspired by new faces and new experiences.
A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe.
Whatever/Whenever is our culture and service philosophy that brings our guests’ passions to life.
If you are original, innovative, and always looking towards the future of what’s possible, welcome to W Hotels.
In joining W Hotels, you join a portfolio of brands with Marriott International.
Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.