OFFICE MANAGER

JOB DESCRIPTION Summary/Objective  The Office Manager primary responsibility is to provide efficient office and interface management.
Position is full-time (40hrs) Monday – Friday.
Essential Functions  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•    Mange the conference room calendar to schedule customer meetings.
•    Welcome and attend to customers and guests from entering to leaving the building.
•    Ensure the overall customer experience is professional and memorable.
•    Prepare, order, and set up meeting rooms for all customer meetings, including lunches, etc.
and ensure the overall office environment is well presented and maintained.
•    Take the lead with the overall efficient running of the office including office and kitchen supplies.
•    Initiate building maintenance, upkeep, and improvements.
•    Act as the main contact person for building maintenance.
•    Respond to requests and questions about office operations.
•    Handle incoming mail and packages by distributing them accordingly.
•    Maintain the Office Calendar and share information internally.
•    Submit monthly reporting of expenses and cost centers specific to North Brunswick office.
•    Procure market samples in-store and online, as needed.
•    Manage special projects and support Marketing, Sourcing, and R&D departments as needed.
•    Support with administering internal communications to North Brunswick office   Supervisory Responsibility  None   Work Environment This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers and fax machines.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work This is a full-time position with regular office hours of 8.
a.
.
to 5.
p.
.
Hours may vary on occasion depending on work load.
Travel Less than 20%   Required Qualifications   •    Written and verbal communication skills •    Time-management skills •    Ability to pay attention to detail •    Organization skills •    Ability to multitask •    Interpersonal skills •    Budget management  •    Knowledge in SAP   Preferred Qualifications  •    Associates  degree   Safety/ Food Safety Döhler USA, Inc.
is committed to providing a safe and secure work environment for all employees.
It is the duty of all employees to ensure that a safe working environment and safe working practices are maintained at all times.
It is also the responsibility of management to do so.
Employee should comply with all policies and procedures, including safety, food safety/security and GMPs.
Employee should report any unsafe conditions immediately to supervisor or designated party.
AAP/EEO Statement  Döhler USA, Inc.
provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
In addition to federal law requirements, Döhler USA, Inc.
complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Döhler USA, Inc.
expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Improper interference with the ability of Döhler USA, Inc.’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time with or without notice.