EVENTS ADMINISTRATOR (PART-TIME)

Who we are We are William Reed. We are the leading expert in the global Food & Drink industry. From manufacturing through to retail and hospitality – we provide the inspiration, insight and connections to power our customers’ success. Our specialists are deeply engaged in their markets and are recognised as the most trusted professionals in their field. Global Brands delivers a series of international face to face events across the nutrition and food innovation sectors. Global Brands events include: Probiota, Probiota Americas, Active Nutrition Summit, Sports & Active Nutrition Summit USA, Growth Asia. Position : Part-time (24hr per week), permanent. Location : Hybrid: Office based Crawley (2 days: Tuesdays and Thursdays) Do you have excellent communication skills and a talent for staying organized while managing multiple tasks and deadlines? Are you experienced in Microsoft Office, with excellent Excel skills such as formulas and pivot tables? Do you have a keen eye for detail? If so, we are looking for a pro-active part time Event Administrator to join our team across the brand’s growing portfolio of activities, reporting to the Head of Event Operations. What you'll be doing: Supporting delegates through the registration process and answering any enquiries in the multiple event inboxes. Set up the booking pages and relevant forms on the backend of the event websites. Follow up on uncompleted delegate bookings to generate into a confirmed booking. Set up event discount codes and managing codes database. Daily updating the delegate bookings database with new bookings and providing line manager with sales stats. Draft and send delegate RSVP email and update replies on the database. Provide delegate support such as visa letters, attendance certificates, etc. Preparing and mail merging the delegate database for event badges. Printing badges and checking back against the delegate list. Preparing and printing onsite event material inhouse. Assisting the marketing team with contacting potential delegates from programme downloads. Adding quotes/invoices to the finance systems and assisting finance with any queries. Supporting the events team with online events, general admin and marketing support What you'll need: Outstanding communication (written & verbal) Strong admin skills Excellent attention to detail Experience in Microsoft Word, Excel and PowerPoint, with advance knowledge of Excel including setting up formulars, pivot tables, etc Extremely well organised and able to work on multiple tasks and towards deadlines. Flexible and able to work under pressure. A pro-active, positive and ‘can do’ attitude. Ideally experience in event admin but not essential Company Benefits Include: 25 days annual leave in addition to bank holidays- increasing by one additional day after 6 years, up to a maximum of 30 days. An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”. A volunteer day to take for supporting a chosen charity and giving back to the community. Opportunity for hybrid working Contributory Pension Life Assurance Scheme Group Income Protection Enhanced family-friendly leave pay entitlements Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12-month wellness calendar for company-wide health, wellbeing, diversity & inclusion awareness dates. Cycle to Work Scheme Electric Car Scheme Why work for us: We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.