ADMINISTRATIVE ASSOCIATE, 100%

For our client, a global pharma company located in Lucerne, we are searching for a talented and motivated person as Senior Associate, Administrative Services 100% Your tasks: · Working closely with the Executive Assistant to provide administrative support, including calendar management, correspondence, expenses, travel management and ad hoc projects · Manage executive's calendar and conserve executive's time by using discretion in setting up and accepting appointments; gather pre-reads and background information when appropriate and follow-up on action points · Liaise with other divisional support functions and stakeholders to ensure alignment and shared co-ordination of joint projects and meetings · Manage complex schedules with internal & external stakeholders (such as Senior Leaders, Government organizations, Board members, NGO's and other high- level groups) · Coordination and preparation of the VP's speeches, working documents and presentations for internal and external events in close cooperation with the Chief of Staff/Executive Director Operations and the Communications Lead · Arrange and coordinate teleconferences and internal/external meetings (small and large); book meeting rooms, equipment, hospitality, etc. · Working closely with the Executive Assistant and the Chief of Staff to schedule and handle logistics for internal and external meetings, off-sites, conferences and special purpose events as well as annual calendar planning · Schedule and coordinate complex domestic and international travel; create detailed itineraries and adjust in real time, as necessary · Manage expense reporting, purchasing and budget tracking · Manage third-party subscriptions and resources, including renewals and memberships · Collaborate with other assistants on an ongoing basis to align strategies, improve processes and foster a sense of community · Participation and active role in organizational committees of regional events by providing input, ideas and sharing experience · Manage SharePoint Sites, Teams Sites and Distribution Lists · Support and coordinate special projects, including preparing & editing executive presentations · General Secretarial and Clerical duties Your qualification: · High School Diploma or Equivalent · Several years of administrative experience, especially in supporting Senior Executives · Extensive experience in performing administrative work that requires analysis, initiative, flexibility, tact and independent judgment · Ability to work under pressure with little or no supervision to handle multiple tasks, as well as demonstrate accuracy and strong attention to detail · Ability to handle sensitive data with discretion and confidentiality · Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines · Excellent communication and organizational skills · Proficiency in using MS Office Suite · Tech savvy with experience with SAP (Ariba, Concur) preferred · Work in a dynamic, fast-moving and collaborative environment · Willingness to continuously acquire new competencies · Good judgment, confidentiality and strong work ethics · High degree of accountability · Teamwork Your application Please apply online. For further information please contact your Gi Group recruiter, Ms. Susanne Junker (+41 76 335 16 58). Branche: Pharma-Industrie Funktion: Sekretariat/Empfang/Allgemeine Dienstleistungen Führungsperson: Nein Anstellungsart: Temporäre Arbeit