RECORDS MANAGEMENT ASSOCIATE

Date: 15 Oct 2024 Department: Portfolio Management Team: R&D, Pharmacovigilance & Regulatory Affairs Job Type: Direct Employee Contract Type: Permanent Location: Parma, IT About us Based in Parma, Italy, Chiesi is an international research-focused pharmaceutical and healthcare group with over 85 years’ experience, operating in 31 countries with more than 7,000 employees. To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group researches, develops and markets innovative drugs in its main therapeutic areas. We are proud to be the largest global pharmaceutical group to be awarded B Corp Certification , a recognition of high social and environmental standards . We are a reliable company that adopts and promotes a transparent and ethical behavior at all levels. We believe that the success of Chiesi is built and shaped by our people and our strong set of shared Values and Behaviors . Our people make a critical difference to our success, which is why it is vital that we attract and retain the right talent who will continue to enrich our culture by living and breathing our values and behaviors. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities. Chiesi Research & Development Our R&D team represents a fundamental asset for the business. It is divided into integrated functional areas focusing on pipeline projects including discovery and preclinical research, global technical development, drug delivery technology, clinical development, regulatory affairs, pharmacovigilance, intellectual property, quality assurance, R&D project and portfolio management. Headquartered in the new purpose-built and fully integrated Research and Development Centre in Parma (Italy), the team also has important operations in Paris (France), Chippenham (UK), Cary (US), Stockholm (Sweden), Toronto (Canada) and Shanghai (China). Who we are looking for Purpose To support and enhance records management and preservation services within the R&D context, Chiesi is seeking a Records Management Associate. Reporting to the Head of R&D Long-Term Archiving & Preservation and collaborating with all internal R&D functions, the Records Management Associate will play a key role in the launch of a strategic project aimed at enhancing R&D long-term archiving and preservation processes (both paper-based/physical and digital) across the organization. The successful candidate: will participate in the go-live of a pivotal project with a global organizational impact; will collaborate with Records/Data Owners (both external and internal) under the guidance of the Data Curator/Head of Long-Term Archiving & Preservation to ensure the proper description and management of records designated for long-term archiving and preservation, with a primary focus on R&D. Main Responsibilities Ensure compliance with established data curation standards and integrate best practices across R&D archives Control and management of metadata sets required for long-term archiving and preservation workflows Execution of operational procedures for ingestion, research, retrieval, temporary transfers, and/or deletion, in accordance with Appraisal Plan and Retention Rules Apply and maintain data curation standards and best practices defined for R&D archives Collaborate with departments’ archivists and records/data owners to ensure adherence to policies, guidelines, and standard operating procedures, with the support of working instructions Experience Required Master’s degree in Archival Science/related field OR experience in records management and/or long-term archiving/preservation in pharma asset management Languages Italian Proficiency in written and spoken English. Technical Skills Knowledge (beneficial but not required) of records management and preservation key concepts, including: archival description standards (ISAD/ISAAR/RiC-CM) and related ontology (RiC-O); ISO standards related to records management and digital preservation (ISO 15489, ISO 23081, ISO 14721-OAIS); GDPR Soft Skills Communication skills Creative/innovative mindset Proactiveness Team working What we offer You would join a dynamic, fast-growing, challenging and friendly environment. In Chiesi we firmly believe that our people are our most valuable asset , that is why we invest in continuous training, learning and development. Therefore, we strive to continuously promote and satisfy development needs, paying particular attention to the quality of our working environment and to collective well-being. We want our people to come to work happy every day , and we know how important it is to find the right work-life balance in order to be able to give our best. That is why we offer flexible working approach, remote working, support in the relocation process, tax assistance service for foreign colleagues and many other people-care services. #J-18808-Ljbffr